Series 409 - Advisory Design Panel minutes

Title and statement of responsibility area

Title proper

Advisory Design Panel minutes

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    CRICH 409

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    Edition statement of responsibility

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    Statement of scale (cartographic)

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    Statement of scale (architectural)

    Issuing jurisdiction and denomination (philatelic)

    Dates of creation area

    Date(s)

    • 1973-2005 (Creation)
      Creator
      Richmond (B.C.). City Clerk's Office

    Physical description area

    Physical description

    58 cm of textual records

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    Archival description area

    Name of creator

    ([19-?] -)

    Administrative history

    The City Clerk's Office is part of the Finance and Corporate Services Division and serves as a secretariat for Council and its Committees. It performs administrative functions including: agenda preparation recording of minutes, processing and certifying by-laws, record management and distribution of records, and making records available to the public.
    The Clerk's Office is responsible for the preservation of all Council and Committee records, through a records management and archives system which documents the history of Richmond.

    The City Clerk is also responsible for organizing and conducting City elections.

    The City Clerk's Office is often the first stop for processing citizens' petitions, complaints and requests to Council, and also receives requests for information under the Freedom of Information & Protection of Privacy legislation.

    Custodial history

    Scope and content

    Series consists of minutes of meetings of the Advisory Design Panel. Topics covered in the minutes range from the general, e.g., building set-backs, architectural and landscape architecture features and details, signage, size, and siting of buildings; to the specific, e.g., exterior finish of buildings and proposed species of plants to be used in landscaping. Minutes from 1986 through 1988 are not in the custody of the Archives.

    Notes area

    Physical condition

    Some of the minutes had been previously bound; these have been unbound by the Archivist and rehoused.

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        File list available.

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        General note

        Some of the minutes are copies (see file level descriptions).

        General note

        A report from the Planning Committee to Council dated August 30, 1971, regarding a recommendation from the Advisory Planning Commission, recommended the formation of a Design Panel "empowered to appraise and approve all designs of new public, commercial and industrial buildings and multiple residence constructed in Richmond," and that "plans for all buildings, all buildings in commercial zones and all rezoning proposals be reviewed by the Design Panel as a matter of course." It was also recommended that "all other building plans be screened by a panel composed of a member from the Building and Planning Departments and only those of dubious quality would be presented to the Design Panel." The recommendation to create a Design Panel was passed by resolution 1416, with the passage of this resolution recorded in Council minutes for September 13, 1971. It was recommended that the Design Panel be comprised of: 1) One member of the Planning Department, 2) One member of the Building Department, 3) One Landscape Architect, and 4) One Architect. Composition and appointments to the Design Panel were organized during the fall of 1971 and spring of 1972, with minutes of regularly held Design Panel meetings beginning in January of 1973.

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        BCAUL control number: CRICH-SER-409

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