Title and statement of responsibility area
Title proper
General material designation
Parallel title
Other title information
Title statements of responsibility
Title notes
Level of description
Repository
Reference code
Edition area
Edition statement
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
-
1973-2005 (Creation)
- Creator
- Richmond (B.C.). City Clerk's Office
Physical description area
Physical description
58 cm of textual records
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
Administrative history
The City Clerk's Office is part of the Finance and Corporate Services Division and serves as a secretariat for Council and its Committees. It performs administrative functions including: agenda preparation recording of minutes, processing and certifying by-laws, record management and distribution of records, and making records available to the public.
The Clerk's Office is responsible for the preservation of all Council and Committee records, through a records management and archives system which documents the history of Richmond.
The City Clerk is also responsible for organizing and conducting City elections.
The City Clerk's Office is often the first stop for processing citizens' petitions, complaints and requests to Council, and also receives requests for information under the Freedom of Information & Protection of Privacy legislation.
Custodial history
Scope and content
Series consists of minutes of meetings of the Advisory Design Panel. Topics covered in the minutes range from the general, e.g., building set-backs, architectural and landscape architecture features and details, signage, size, and siting of buildings; to the specific, e.g., exterior finish of buildings and proposed species of plants to be used in landscaping. Minutes from 1986 through 1988 are not in the custody of the Archives.
Notes area
Physical condition
Some of the minutes had been previously bound; these have been unbound by the Archivist and rehoused.
Immediate source of acquisition
Arrangement
File numbers applied by the Archivist.
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
Terms governing use, reproduction, and publication
Finding aids
File list available.
Associated materials
Accruals
General note
Some of the minutes are copies (see file level descriptions).
General note
A report from the Planning Committee to Council dated August 30, 1971, regarding a recommendation from the Advisory Planning Commission, recommended the formation of a Design Panel "empowered to appraise and approve all designs of new public, commercial and industrial buildings and multiple residence constructed in Richmond," and that "plans for all buildings, all buildings in commercial zones and all rezoning proposals be reviewed by the Design Panel as a matter of course." It was also recommended that "all other building plans be screened by a panel composed of a member from the Building and Planning Departments and only those of dubious quality would be presented to the Design Panel." The recommendation to create a Design Panel was passed by resolution 1416, with the passage of this resolution recorded in Council minutes for September 13, 1971. It was recommended that the Design Panel be comprised of: 1) One member of the Planning Department, 2) One member of the Building Department, 3) One Landscape Architect, and 4) One Architect. Composition and appointments to the Design Panel were organized during the fall of 1971 and spring of 1972, with minutes of regularly held Design Panel meetings beginning in January of 1973.
Alpha-numeric designations
BCAUL control number: CRICH-SER-409