Title and statement of responsibility area
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Class of material specific details area
Statement of scale (cartographic)
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Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
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1948-1991 (Creation)
- Creator
- Richmond (B.C.). City Clerk's Office
Physical description area
Physical description
36 cm of textual records
Publisher's series area
Title proper of publisher's series
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Archival description area
Name of creator
Administrative history
The City Clerk's Office is part of the Finance and Corporate Services Division and serves as a secretariat for Council and its Committees. It performs administrative functions including: agenda preparation recording of minutes, processing and certifying by-laws, record management and distribution of records, and making records available to the public.
The Clerk's Office is responsible for the preservation of all Council and Committee records, through a records management and archives system which documents the history of Richmond.
The City Clerk is also responsible for organizing and conducting City elections.
The City Clerk's Office is often the first stop for processing citizens' petitions, complaints and requests to Council, and also receives requests for information under the Freedom of Information & Protection of Privacy legislation.
Custodial history
Scope and content
Series consists of minutes relating to the role of the Advisory Planning Commission in advising Council on matters of community planning and development. This series includes the minutes of the Town Planning Commission for the period 1948 to 1957, and the Advisory Planning Commission for the period 1958 to 1991. A significant portion of the series deals with commission deliberations on a wide range of planning and development issues, and their recommendations on these issues to Council and various standing committees of Council. Topics include: purchase of lands for parks, recreation and green space; provision of moorage and port facilities; impact of residential, commercial, and industrial development and land use on traffic flow and the provision of public works and services; and the environmental impact of development, e.g., pollution related contamination of water, air and soil. Minutes also include administrative activities regarding appointments to the Commission, attendance of Commission meetings, voting privileges, and Commission procedures.
Notes area
Physical condition
Immediate source of acquisition
Arrangement
Some of the minutes had been previously bound; these have been unbound by the Archivist and rehoused. File numbers applied by the Archivist.
Language of material
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Finding aids
File list available.
Associated materials
Accruals
General note
Reports are attached to some of the minutes. No indexes available
General note
The "Town Planning Act of 1925 empowered municipalities to prepare comprehensive town plans, to pass zoning bylaws, and to establish a Town Planning Commission." Bylaw No. 1071 (August 18, 1947) created the "Richmond Town Planning Commission" to assist the Council in an advisory capacity in carrying out the powers and provisions of the "Town Planning Act". The bylaw did not spell out matters to be considered by the Town Planning Commission (TPC), however, it stipulated that it was to be comprised of three members of Council, the Chairman of the Board of School Trustees, and six members appointed by Council, and was to file reports with the Municipal Clerk of the Council in writing. "The Municipal Act of 1957 incorporated the provisions of the Town Planning Act and further specified the powers of the municipality with regard to community planning, including powers relating to the formulation of an Official Community Plan and to the establishment of an Advisory Planning Commission." Bylaw No. 1496 (November 18, 1957) established an Advisory Planning Commission, and laid out the composition of the APC, the duties of Council, the duties of the APC, as well as procedures for meetings. According to the 1957 bylaw the APC shall: "consider all matters referred to it by the Council and report thereon"; "have as its objective the growth of the Municipality in a systematic and orderly way for the ultimate benefit of the community as a whole and the balanced development of the various uses made of land and structures"; consider "the promotion of health, safety, convenience and welfare of the public, the prevention of the overcrowding of land and the preservation of amenities, the securing of adequate light, air, and access, the value of land and the nature of its present and prospective use and occupancy, the character of each zone, the character of the buildings already erected, and the peculiar suitability of the zone for particular uses, and the conservation of property values." The Commission was formally disbanded with the passing of the Advisory Planning Commission Repeal Bylaw 5971 in 1992.
Alpha-numeric designations
BCAUL control number: CRICH-SER-402