Title and statement of responsibility area
Title proper
General material designation
Parallel title
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Level of description
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Reference code
Edition area
Edition statement
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Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
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1912, 1928-1984 (Creation)
- Creator
- Richmond (B.C.). City Clerk's Office
Physical description area
Physical description
1.21 m of textual records;46 photograph prints : b&w;36 photograph negatives : b&w;2 sketches
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
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Archival description area
Name of creator
Administrative history
The City Clerk's Office is part of the Finance and Corporate Services Division and serves as a secretariat for Council and its Committees. It performs administrative functions including: agenda preparation recording of minutes, processing and certifying by-laws, record management and distribution of records, and making records available to the public.
The Clerk's Office is responsible for the preservation of all Council and Committee records, through a records management and archives system which documents the history of Richmond.
The City Clerk is also responsible for organizing and conducting City elections.
The City Clerk's Office is often the first stop for processing citizens' petitions, complaints and requests to Council, and also receives requests for information under the Freedom of Information & Protection of Privacy legislation.
Custodial history
Scope and content
Series consists mainly of records relating to assessment, building regulation, and illegal suites. The records relating to assessment include correspondence, memos, reports, assessment notices, minutes and proceedings of the Court of Revision, assessment roll working papers, agreements and legal notices. Topics covered by these records include assessment appeals to the Court of Revision and further appeals to the Lieutenant-Governor in Council; the ongoing cycle of agreements and appeals between the City of Vancouver and Richmond over the issue of airport assessment; assessment of Dominion government properties within the Richmond municipal boundaries; assessment of property owned by public companies; and changes in assessment policies and procedures. A significant part of the series deals with building regulation issues such as permits for demolition, construction, occupancy, and signs; inspections for health, electrical, gas and building code compliance; and the changes in regulations surrounding the secondary suite or illegal suite issue. Miscellaneous topics covered in this series include the proposal and development of the Richmond Nature Park, a proposal for an educational model farm, and public petitions dealing with a variety of issues including land use, sunday shopping, and public works and services.
Notes area
Physical condition
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Arrangement
Graphic materials originally interfiled with textual materials have been separated and described at the item level
Language of material
Script of material
Location of originals
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Terms governing use, reproduction, and publication
Finding aids
The finding aid includes a series description, a file list and a photograph list. The series is subject indexed at the series level and name indexed at the file level. The photographs are subject indexed and name indexed at the item level. Graphic materials originally interfiled with textual materials have been separated and described at the item level.
Associated materials
Accruals
Alpha-numeric designations
BCAUL control number: CRICH-SER-12