Immediate source of acquisition
The records of the BCMC were transferred to the North Vancouver Archives by Michael Feller of the BCMC in Sep 2011.
Many of the club's textual records appear to have been originally arranged chronologically: notably the Secretary's correspondence, the minutes, reports, and financial statements. At some later date, perhaps the 1980s, much of the correspondence was re-arranged according to subject. Newer material was added to these subject files, though other new files were also created - including a chronological series of Secretary's correspondence. Many of the new subject files were retained and formed the basis of the first series arrangement, devised in 1999. Many of these series were not, however, proper series - for example, they were essentially files of Secretary's correspondence about a particular subject, or several distinct series were lumped together under the heading 'Administrative Records'. A new series arrangement was therefore devised when the records were processed by the North Vancouver Archives. This series arrangement was based on the records' function, with the result that many former series were amalgamated, while other newer ones were identified. While the files making up these series were placed together physically (for the most part), with the exception of weeding duplicate material, the original order within the files was maintained. Photographic material has, for the most part, been maintained in separate boxes dedicated to their storage. They were listed at the item level by the BCMC, though their arrangement according to series or subseries has not yet been completed.
The first comprehensive finding aid to the archives of the BCMC was prepared by Carrie Eirene Stevenson between 1999 and 2002, when the records had been transferred from George Hamilton to Michael Feller. This word document was successively updated and revised by Michael Feller as new material was added to the archives. At some point, an excel spreadsheet was created in order to identify the numerous photographs in the BCMC archives. Until item level descriptions are added to the online catalogue, this spreadsheet remains the most effective way of locating individual photographs. Please consult with the reference historian at the North Vancouver Archives.
Records of the BCMC may also be found at the BC Archives and at the City of Vancouver Archives in the following fonds and collections: John Davidson fonds, Greater Vancouver Regional District fonds, Mary Gruchy fonds, the Major Matthews collection, the Pamphlet collection, and the Vancouver Natural History Society fonds. Records of the BCMC can also be found in the John Davidson and Charles J. Heaney fonds at the University of British Columbia Archives.
Further accruals are expected.