Title and statement of responsibility area
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Issuing jurisdiction and denomination (philatelic)
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- Richmond (B.C.). City Clerk's Office
Physical description area
30 cm of textual records;22 maps
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Archival description area
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The City Clerk's Office is part of the Finance and Corporate Services Division and serves as a secretariat for Council and its Committees. It performs administrative functions including: agenda preparation recording of minutes, processing and certifying by-laws, record management and distribution of records, and making records available to the public.
The Clerk's Office is responsible for the preservation of all Council and Committee records, through a records management and archives system which documents the history of Richmond.
The City Clerk is also responsible for organizing and conducting City elections.
The City Clerk's Office is often the first stop for processing citizens' petitions, complaints and requests to Council, and also receives requests for information under the Freedom of Information & Protection of Privacy legislation.
Scope and content
Series consists of correspondence, agreements, petitions, reports, and survey plans relating to the construction and maintenance of canals, canal crossings and flood boxes. Details of flood box construction agreements are documented for work at Finn Slough, Gilbert Road, South Horse Slough, Delta Fraser Throughway, Shell Road, the south end of No.2 Road, the north end of No.8 Road, the west end of Cambie Road and Mitchell Island. Ten case files relating to land expropriations for the Gilbert Road canal make up part of the series. File 1550 (Flood Control. -- 1948.) contains a detailed hour-by-hour account of the emergency response activities carried out in Richmond between May 29 and June 20, 1948 in an effort protect the municipality from the flooding of the Fraser River.
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The finding aid includes a series description and a file list. The series is subject indexed at the series level and name indexed at the file level.
This and other subject-based dyking and drainage series were begun when earlier jurisdictionally-based dyking and drainage series were broken apart some time in the late 1940s and re-arranged into subject-based series. Refer to the Clerk's agency finding aid for a more detailed account of the evolution of these series
BCAUL control number: CRICH-SER-8