Title and statement of responsibility area
Title proper
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Edition area
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Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
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1941-1988 (Creation)
- Creator
- Richmond (B.C.). City Clerk's Office
Physical description area
Physical description
1.95 m of textual records;8 maps;1 drawing
Publisher's series area
Title proper of publisher's series
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Archival description area
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Administrative history
The City Clerk's Office is part of the Finance and Corporate Services Division and serves as a secretariat for Council and its Committees. It performs administrative functions including: agenda preparation recording of minutes, processing and certifying by-laws, record management and distribution of records, and making records available to the public.
The Clerk's Office is responsible for the preservation of all Council and Committee records, through a records management and archives system which documents the history of Richmond.
The City Clerk is also responsible for organizing and conducting City elections.
The City Clerk's Office is often the first stop for processing citizens' petitions, complaints and requests to Council, and also receives requests for information under the Freedom of Information & Protection of Privacy legislation.
Custodial history
Scope and content
Series consists of copies of committee minutes received by the Clerk, and adopted by Council. Series also includes correspondence and reports made and received by various committees of Council in the course of their affairs. Ongoing relations between these committees and council, and between these committees and other levels of government, are documented. Examples of the larger committees include: the Board of Health Committee (1953-1961); the Board of Works, and Board of Works and Traffic Committee (1950-1965, 1973); the Public Works and Traffic Committee (1974); the Building, Licences, and Assessment Committee (1950-1965, 1973-1974); the Dyking and Drainage Committee (1948-1965, 1973-1974); the Finance Committee (1950-1965,1983); the Sanitation Committee (1973-1974); the Housing Committee (1974), the Recreation Commission (1950-1958), the Recreation Advisory Council (1963-1986), and the Parks and Recreation Commission (1959-1979); the Personnel Committee (1951-1965); the Committee of the Whole (1959-1965,1983); the Water and Sewage Committee (1950-1966); the Sewer Committee (1973-1974); the Water Committee (1974); the Planning Committee (1950-1981); the Fire Committee (1957-1965, 1973-1974); the Staff Co-ordinating Committee (1957-1979); the Historical and Museum Advisory Committee (1960-1978); the Parkland Acquisition Policy Committee (1975); and the Richmond Public Library Board (1976-1978). The series also includes files relating to specific issues and special and joint meetings, e.g., proposed historical sites, nuclear issues, establishment of a Heritage Advisory Committee (1979), public hearing procedures, or according to name of sender, e.g., B.C. Transportation Museum, Ministry of Fisheries and Oceans. Also includes copies of minutes of a meeting relating to an application under the Neighbourhood Improvement Program for Steveston (1976)
Notes area
Physical condition
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Finding aids
File list available.
Associated materials
Accruals
Alpha-numeric designations
BCAUL control number: CRICH-SER-26
Alternative identifier(s)
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Standard number
Access points
Subject access points
Place access points
Name access points
- Richmond (B.C.). Board of Health Committee (Subject)
- Richmond (B.C.). Board of Works Committee (Subject)
- Richmond (B.C.). Board of Works and Traffic Committee (Subject)
- Richmond (B.C.). Building, Licences and Assessment Committee (Subject)
- Richmond (B.C.). Dykes and Drainage Committee (Subject)
- Richmond (B.C.). Finance Committee (Subject)
- Richmond (B.C.). Parks and Recreation Commission (Subject)
- Richmond (B.C.). Personnel Committee (Subject)
- Richmond (B.C.). Committee of the Whole (Subject)
- Richmond (B.C.). Water and Sewage Committee (Subject)
- Richmond (B.C.). Zoning and Plans Committee (Subject)
- Richmond (B.C.). Fire Committee (Subject)
- Richmond (B.C.). Staff Coordinating Committee (Subject)
- Richmond (B.C.). Historical and Museum Advisory Committee (Subject)
- Richmond (B.C.). Recreation Advisory Council (Subject)