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archival descriptions
CRICH 416 · Series · 1993-2005
Part of City of Richmond fonds

Series consists of minutes of the Advisory Committee on the Environment documenting activities of the committee including receiving of submissions from the public, reviewing reports, and consulting and deliberating on a wide variety of issues relating to environmental protection, control, and sustainability in the municipality.

Richmond (B.C.). City Clerk's Office
CRICH 409 · Series · 1973-2005
Part of City of Richmond fonds

Series consists of minutes of meetings of the Advisory Design Panel. Topics covered in the minutes range from the general, e.g., building set-backs, architectural and landscape architecture features and details, signage, size, and siting of buildings; to the specific, e.g., exterior finish of buildings and proposed species of plants to be used in landscaping. Minutes from 1986 through 1988 are not in the custody of the Archives.

Richmond (B.C.). City Clerk's Office
CRICH 402 · Series · 1948-1991
Part of City of Richmond fonds

Series consists of minutes relating to the role of the Advisory Planning Commission in advising Council on matters of community planning and development. This series includes the minutes of the Town Planning Commission for the period 1948 to 1957, and the Advisory Planning Commission for the period 1958 to 1991. A significant portion of the series deals with commission deliberations on a wide range of planning and development issues, and their recommendations on these issues to Council and various standing committees of Council. Topics include: purchase of lands for parks, recreation and green space; provision of moorage and port facilities; impact of residential, commercial, and industrial development and land use on traffic flow and the provision of public works and services; and the environmental impact of development, e.g., pollution related contamination of water, air and soil. Minutes also include administrative activities regarding appointments to the Commission, attendance of Commission meetings, voting privileges, and Commission procedures.

Richmond (B.C.). City Clerk's Office
Agreements
CRICH 51 · Series · 1889-1988
Part of City of Richmond fonds

Series consists of signed originals and copies of agreements, correspondence, memoranda, and maps, relating to all types of legal agreements between the City and private citizens, businesses or organizations. The majority of the series consists of dyking agreements (crossing, improvement, maintenance, and rights-of-way), but includes a wide variety of agreements including: easements for the installation and maintenance of public utilities; rights-of-way; maintenance and road access agreements; sewer outfall agreements; and agreements for the lease of property and/or buildings.

Richmond (B.C.). City Clerk's Office
CRICH 418 · Series · 2003-2005
Part of City of Richmond fonds

Series consists of minutes of the Agricultural Advisory Committee documenting its activities in promoting agricultural viability in Richmond. Minutes include submissions from public delegations and discussions and deliberations relating to development proposals, intergovernmental cooperation (including issues relating to the Agricultural Land Commission), and ongoing research and promotional activity relating to agricultural viability in the city.

Richmond (B.C.). City Clerk's Office
Archives office files
CRICH 285 · Series · 1978-1998, predominant 1986-1996
Part of City of Richmond fonds

Series consists of office records created by the City of Richmond Archives from its early establishment as part of the Richmond Museum and Archives through its integration with the City Clerk's Department. Records document policy and procedures development, program and facility planning, collections development, preservation activities, the development of descriptive access systems, publications, public relations (including exhibits and special events), liasion with community groups, professional associations and municipal committees and departments, and projects funded through provincial and federal government grant programs. Series includes records relating to building planning for the Archives facility at the Richmond Library and Cultural Centre (including those of various planning and program committees), as well as records of liaison activities of the Archives with the University of British Columbia Master of Archival Studies program, the Archives Association of British Columbia, the Richmond 79 Centennial Committee, the Vancouver Airport Authority, the Richmond Public Library, and various community groups and organizations. Also includes records relating to the Richmond Heritage Strategy (1996).

Richmond (B.C.). City Clerk's Office
Assessment
CRICH 12 · Series · 1912, 1928-1984
Part of City of Richmond fonds

Series consists mainly of records relating to assessment, building regulation, and illegal suites. The records relating to assessment include correspondence, memos, reports, assessment notices, minutes and proceedings of the Court of Revision, assessment roll working papers, agreements and legal notices. Topics covered by these records include assessment appeals to the Court of Revision and further appeals to the Lieutenant-Governor in Council; the ongoing cycle of agreements and appeals between the City of Vancouver and Richmond over the issue of airport assessment; assessment of Dominion government properties within the Richmond municipal boundaries; assessment of property owned by public companies; and changes in assessment policies and procedures. A significant part of the series deals with building regulation issues such as permits for demolition, construction, occupancy, and signs; inspections for health, electrical, gas and building code compliance; and the changes in regulations surrounding the secondary suite or illegal suite issue. Miscellaneous topics covered in this series include the proposal and development of the Richmond Nature Park, a proposal for an educational model farm, and public petitions dealing with a variety of issues including land use, sunday shopping, and public works and services.

Richmond (B.C.). City Clerk's Office
Auditors
CRICH 32 · Series · 1893-1988
Part of City of Richmond fonds

Series consists of balance sheets and supporting statements, auditors' and published financial statements, correspondence and statements of account relating to the auditing functions and activities. The majority of the series consists of financial statements (1916-1978), and Public Bodies Financial Information Act reports (1961-1982). The series also includes records relating to special audits, provincial grants, and specific programs, e.g., Community Services Contribution Program.

Richmond (B.C.). City Clerk's Office
CRICH 403 · Series · 1894-1917
Part of City of Richmond fonds

Series consists of minutes of the Board of License Commissioners, between June 13, 1894 and September 12, 1917, documenting the history of liquor supply and related activities in the community. The names and locations of social clubs, individuals, public houses, businesses and hotels are documented in the minutes. Reports of the Licence Inspector / Chief of Police record activities of gambling and gaming and details about clientelle in the hotel and clubs. In the later years (1913-1917), the Board heard many complaints and revoked licenses for the serving of liquor to "Indians", failure to operate licensed premises as a "hotel", or for allowing gambling on the premises. Convictions for illegal sale of liquor are also documented.

Richmond (B.C.). City Clerk's Office
CRICH 404 · Series · 1915-1920, 1927-1941
Part of City of Richmond fonds

Series consists of minutes of regular and special meetings of the Board of Police Commissioners which document the Board's role of overseeing police activities, staffing, accounts and equipments, as well as its duty to report to the Municipal Council and to receive complaints from the public. Included in the minute book for meetings from 1915-1920 are the Chief of Police's monthly and annual reports, which include arrest reports and financial reports of the Police Department. Minutes of meetings of the Board between 1920 and 1927 are missing.

Richmond (B.C.). City Clerk's Office
Board of Variance minutes
CRICH 407 · Series · 1957-2000
Part of City of Richmond fonds

Series consists of minutes relating to the zoning appeals process documented through the activities of the Zoning Board of Appeal (1957-1968) and the Board of Variance (1968-2000). There appears to be Appeal Board activity evidenced in references in Council minutes as early as 31 October, 1955, but there are no formal minutes for the period 1955 to 1957.

Richmond (B.C.). City Clerk's Office
Board of works
CRICH 38 · Series · 1944-1988
Part of City of Richmond fonds

Series consists of correspondence, memoranda, indentures, right of way agreements, project applications, questionnaires, and maps relating to the provision of public works and services. The majority of records relate to the Winter Works Program (1959-1968). Series also includes records on the relocation of easements because of placement of buildings on such easements (1969-1976). Topics covered include gates and culverts, sand removal and disposal, signage and sidewalk construction. Relations between the municipality and other levels of government are documented.

Richmond (B.C.). City Clerk's Office
CRICH 56 · Series · 1962-1986
Part of City of Richmond fonds

Series consists of memoranda, correspondence, copies of Council and Committee of the Whole minutes, copies of Council resolutions, agreements, newspaper clippings, petitions and maps relating to the City's role in the purchase and development of Brighouse Estate industrial park. Series includes letters of inquiry and complaint from members of the public and property owners regarding the land purchase, (passed by Council resolution #566 April, 9. 1962), and proposed industrial development. Series also includes signed original agreements for the land purchase, lease agreements and utility easements, and one file on the Richmond Food Bank. Relations between the City and other levels of government are documented.

Richmond (B.C.). City Clerk's Office
Bylaw files
CRICH 66 · Series · 1895-1975
Part of City of Richmond fonds

Series consists of certified copies of bylaws, photocopies of bylaws, correspondence, reports, and memoranda relating to the drafting, passage, application and interpretation of municipal bylaws. The series is arranged by bylaw number with one file for each municipal bylaw.

Richmond (B.C.). City Clerk's Office
Bylaws
CRICH 114 · Series · 1881-1998
Part of City of Richmond fonds

Series consists of the original signed, sealed municipal bylaws, some of which may include agreements, certificates, correspondence, declarations, maps and plans as attachments to individual bylaws.

Richmond (B.C.). City Clerk's Office
Canals
CRICH 8 · Series · 1919-1979
Part of City of Richmond fonds

Series consists of correspondence, agreements, petitions, reports, and survey plans relating to the construction and maintenance of canals, canal crossings and flood boxes. Details of flood box construction agreements are documented for work at Finn Slough, Gilbert Road, South Horse Slough, Delta Fraser Throughway, Shell Road, the south end of No.2 Road, the north end of No.8 Road, the west end of Cambie Road and Mitchell Island. Ten case files relating to land expropriations for the Gilbert Road canal make up part of the series. File 1550 (Flood Control. -- 1948.) contains a detailed hour-by-hour account of the emergency response activities carried out in Richmond between May 29 and June 20, 1948 in an effort protect the municipality from the flooding of the Fraser River.

Richmond (B.C.). City Clerk's Office
CRICH 417 · Series · 1994-2005
Part of City of Richmond fonds

Series consists of minutes of the Child Care Development Advisory Committee (earlier known as the Richmond Child Care Development Board) documenting its activities in coordinating efforts among a variety of community groups to develop child care services in the city.

Richmond (B.C.). City Clerk's Office
Clerk's correspondence
CRICH 2 · Series · 1913-1921
Part of City of Richmond fonds

Series consists of correspondence, notices, tenders, reports and other record forms relating primarily to the Clerk's role as Tax Collector. The series also contains inquiries from the general public and other government agencies about a wide variety of topics including public works, bylaws and investment.

Richmond (B.C.). City Clerk's Office
CRICH 101 · Series · 1931-1987
Part of City of Richmond fonds

Series consists of copies of file register sheets and one "file system index" bound volume which document the registration of files and series, and thereby classifying, arranging, and maintaining the records of the Municipal government. The typed and handwritten file register sheets have additional handwritten annotations in the margins. The "filing system index" is a red bound volume, 28 x 35 x 2.5 cm in size, with appended stapled and taped pages. The file system index is the master controlling list for registering files, bylaws and record series. This index also includes annotations indicating transfers of records and other pointers to related or subsequent series.

Richmond (B.C.). City Clerk's Office
Committees
CRICH 26 · Series · 1941-1988
Part of City of Richmond fonds

Series consists of copies of committee minutes received by the Clerk, and adopted by Council. Series also includes correspondence and reports made and received by various committees of Council in the course of their affairs. Ongoing relations between these committees and council, and between these committees and other levels of government, are documented. Examples of the larger committees include: the Board of Health Committee (1953-1961); the Board of Works, and Board of Works and Traffic Committee (1950-1965, 1973); the Public Works and Traffic Committee (1974); the Building, Licences, and Assessment Committee (1950-1965, 1973-1974); the Dyking and Drainage Committee (1948-1965, 1973-1974); the Finance Committee (1950-1965,1983); the Sanitation Committee (1973-1974); the Housing Committee (1974), the Recreation Commission (1950-1958), the Recreation Advisory Council (1963-1986), and the Parks and Recreation Commission (1959-1979); the Personnel Committee (1951-1965); the Committee of the Whole (1959-1965,1983); the Water and Sewage Committee (1950-1966); the Sewer Committee (1973-1974); the Water Committee (1974); the Planning Committee (1950-1981); the Fire Committee (1957-1965, 1973-1974); the Staff Co-ordinating Committee (1957-1979); the Historical and Museum Advisory Committee (1960-1978); the Parkland Acquisition Policy Committee (1975); and the Richmond Public Library Board (1976-1978). The series also includes files relating to specific issues and special and joint meetings, e.g., proposed historical sites, nuclear issues, establishment of a Heritage Advisory Committee (1979), public hearing procedures, or according to name of sender, e.g., B.C. Transportation Museum, Ministry of Fisheries and Oceans. Also includes copies of minutes of a meeting relating to an application under the Neighbourhood Improvement Program for Steveston (1976)

Richmond (B.C.). City Clerk's Office
CRICH 30 · Series · 1914-1988
Part of City of Richmond fonds

Series consists of correspondence, reports, memoranda, agreements, brochures and promotional materials, and maps, plans, and architectural drawings relating to community clubs and organizations, recreational facilities and public events. Records in this series document the ongoing relations between the City and various clubs and associations. Series includes complaints and inquiries from the public on a variety of issues, including the condition and operation of community centres maintained by the City. The majority of the series is comprised of single files for each group or organization. Some of the larger groups of records within the series include, the Richmond Chamber of Commerce (1921-1988), Steveston Community Centre (1954-1987), South Arm Community Association (1954-1975,1983), Richmond Arena (1964-1984), and Minoru Sports Pavilion (1963-1974,1984).

Richmond (B.C.). City Clerk's Office
CRICH 423 · Series · 2002-2003
Part of City of Richmond fonds

Series consists of meeting minutes of the Community Safety Advisory Task Force documenting deliberations and discussions relating to a wide variety of community safety issues and problems, and the production of a final task force report.

Richmond (B.C.). City Clerk's Office
CRICH 420 · Series · 1996-2004
Part of City of Richmond fonds

Series consists of minutes of the Corporate Sponsorship Committee documenting its activities in promoting corporate partnership agreements to raise revenue in support of city activities and programs. Minutes include confidential discussions and thus access restrictions apply.

Richmond (B.C.). City Clerk's Office
Council
CRICH 25 · Series · 1931-1988
Part of City of Richmond fonds

Series consists of correspondence, memoranda, notices of public and special meetings, newspaper clippings, relating to the Clerk's role in maintaining documentation for Council. The majority of the series consists of reports to Council from senior staff and department heads, and general files relating to Council meetings. Also included are inquiries to Council from the public, private businesses and organizations, relating to civic life and issues, with separate files on specific issues relating to council meetings and council structure. The ongoing relations between municipal, provincial, and federal levels of government are also documented.

Richmond (B.C.). City Clerk's Office
Council minutes
CRICH 1 · Series · 1880-2005
Part of City of Richmond fonds

Series consists of the official minutes of Richmond City Council meetings relating to all aspects of local municipal/city government. Series is arranged in five sub-series, corresponding to the nature and scope of Council proceedings and the manner in which meeting minutes were variously filed: 1) Open Council meeting minutes; 2) In-camera/closed Council meeting minutes); 3) Open Committee of the Whole meeting minutes; 4) In-camera Committee of the Whole meeting minutes; and, 5) Council meetings for Public Hearing minutes.

Richmond (B.C.). City Clerk's Office