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Richmond (B.C.). City Clerk's Office Series
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Mayor's Committee on Juvenile Problems

Series consists of correspondence, memoranda, staff and other reports, copies of newspaper clippings, published informational materials, minutes of meetings, and lists of juvenile services relating to the role of this Committee in planning and providing youth services in Richmond. Records in this series deal primarily with monitoring and coordinating services for young adults in crisis. The series also includes records relating to the Richmond Friendship Home Society, the Richmond Family Court Committee, and the closure of the Browndale Homes.

Richmond (B.C.). City Clerk's Office

Dyke protection - ditches

Series consists of records relating to dyke protection and ditch maintenance. The records relating to dyke protection include agreements and other records relating to right-of-way and land transactions, tenders for protection work construction, maintenance agreements, reports on the state of existing works, records relating to planning and the progress of projects, correspondence with local residents concerning public works in their neighbourhoods, and correspondence with senior levels of government on the subject of public works funding. Records incorporated from an earlier record system relate to protection works all around Lulu and Sea Island. Later protection work files relate to general maintenance work or specific projects such as the Fraser River Flood Control Program (1968 Agreement, Project No.3, The Township of Richmond). Engineering surveys accompanying this particular protection work project cover various tracts of land along certain roadways in Richmond and provide some detail as to the placement of buildings along these roads (see finding aid map). The rest of the series relates to the general maintenance of drainage ditches, including the need for periodic flushing to maintain sanitary conditions, and the need for ditch water as a source for irrigation.

Richmond (B.C.). City Clerk's Office

Canals

Series consists of correspondence, agreements, petitions, reports, and survey plans relating to the construction and maintenance of canals, canal crossings and flood boxes. Details of flood box construction agreements are documented for work at Finn Slough, Gilbert Road, South Horse Slough, Delta Fraser Throughway, Shell Road, the south end of No.2 Road, the north end of No.8 Road, the west end of Cambie Road and Mitchell Island. Ten case files relating to land expropriations for the Gilbert Road canal make up part of the series. File 1550 (Flood Control. -- 1948.) contains a detailed hour-by-hour account of the emergency response activities carried out in Richmond between May 29 and June 20, 1948 in an effort protect the municipality from the flooding of the Fraser River.

Richmond (B.C.). City Clerk's Office

Dykes and drainage

Series consists of correspondence, petitions, financial statements and other financial records, agreements, reports, judgements, transcripts and survey plans arranged in subject files that relate to dykes and drainage in general as well as the various dyking district schemes. Some records, dating back to 1908, were absorbed from an earlier filing system into the later system. Dyking activities under the various early dyking commissions as well as later activities under municipal direction are documented. Topics include dyking and drainage works on Sea Island, Mitchell Island and in Steveston; changes to the Richmond Drainage and Dyking Act of 1936; the activities of the Fraser Valley Dyking Board after the 1948 flood; agreements and disputes involving dyking and drainage works in relation to land title and taxation; debentures and other financing matters; and construction and maintenance of dykes and drainage ditches.

Richmond (B.C.). City Clerk's Office

Bylaw files

Series consists of certified copies of bylaws, photocopies of bylaws, correspondence, reports, and memoranda relating to the drafting, passage, application and interpretation of municipal bylaws. The series is arranged by bylaw number with one file for each municipal bylaw.

Richmond (B.C.). City Clerk's Office

Rezoning applications

Series consists of memoranda, correspondence, rezoning applications, site plans, copies of committee recommendations and copies of extracts from council minutes. Existing case files in this series are for applications which were rejected or abandoned. Records of rezoning applications that were carried through the bylaw process can be found in MR SE 66 (Bylaw files).

Richmond (B.C.). City Clerk's Office

Land Commission appeals

Series consists of case files of memoranda, correspondence, forms, copies of relevant council minutes, and other working papers relating to applications and appeals to the Agricultural Land Commission to have land removed from the Agricultural Land Reserve.

Richmond (B.C.). City Clerk's Office

Neighbourhood pubs

Series consists of correspondence, memoranda, public petitions, and development applications relating to the establishment of neighbourhood pubs. Records in this series relate primarily to social, zoning, and rezoning issues, related to allowing licensed establishments in residential areas, as well as the spacing between such establishments. Series also includes correspondence and results of a neighbourhood survey conducted in relation to neighbourhood pubs, as well as letters of complaint from members of the public. Relations between the city and the Liquor Administration branch of the provincial government are documented.

Richmond (B.C.). City Clerk's Office

Strata title conversion

Series consists of case files of memoranda, correspondence, certificate of approval forms, plan drawings, covenant agreements, affidavits, copies of council resolutions, and other working papers relating to applications for strata title conversion.

Richmond (B.C.). City Clerk's Office

Special use permits

Series consists of case files of memoranda, correspondence, plans (some on microfiche), copies of council resolutions, reports, application forms, and other working papers relating to the issuance of special use permits for the use of land in a manner outside existing zoning restrictions.

Richmond (B.C.). City Clerk's Office

Water

Series consists of correspondence, reports, minutes, agreements, inquiries, contracts, maps, tenders and promotional literature relating to the provision of water services to Richmond. A large part of the series is made up of the minutes, reports, financial statements, and other records generated through Richmond's involvement with the Greater Vancouver Water District. Sea Island watermains and agreements between various levels of government with regard to the cost and maintenance of watermains also make up a large part of the series. The remainder of the series is made up of general records such as tenders, waterworks supply orders, records relating to easements for waterworks, ongoing maintenance, and water rate adjustments.

Richmond (B.C.). City Clerk's Office

Development permits

Series consists of memoranda, correspondence, development permit applications, site plans, covenant agreements, letters of credit, petitions, and other documents relating to the application for and issuance/rejection of development permits.

Richmond (B.C.). City Clerk's Office

Minor subdivision

Series consists of case files for minor subdivision applications, including memoranda, correspondence, site plans, and reports. The series relates to residential, commercial and industrial land development through subdivision which does not require the construction of new roads or services

Richmond (B.C.). City Clerk's Office

Major subdivision

Series consists of case files for major subdivision applications, including memoranda, correspondence, legal agreements, site plans, architectural drawings and financial records relating to insurance, letters of credit and performance bonds. The series documents residential, commercial and industrial land development through subdivision at a time of rapid change in land use in Richmond.

Richmond (B.C.). City Clerk's Office

Brighouse estates and relocations

Series consists of memoranda, correspondence, copies of Council and Committee of the Whole minutes, copies of Council resolutions, agreements, newspaper clippings, petitions and maps relating to the City's role in the purchase and development of Brighouse Estate industrial park. Series includes letters of inquiry and complaint from members of the public and property owners regarding the land purchase, (passed by Council resolution #566 April, 9. 1962), and proposed industrial development. Series also includes signed original agreements for the land purchase, lease agreements and utility easements, and one file on the Richmond Food Bank. Relations between the City and other levels of government are documented.

Richmond (B.C.). City Clerk's Office

Crossings and bridges

Series consists of correspondence, memoranda, statements of account, statements of tender, staff, consultant and other reports, agreements, and maps relating to the construction and maintenance of crossings and bridges. The majority of the series consists of general records such as correspondence with other levels of government regarding the planning and funding of bridge construction. The remainder of the series is made up of separate files created for each of the bridges connecting Lulu Island and Sea Island with each other and the mainland, and records on the construction of small crossings over irrigation and drainage ditches.

Richmond (B.C.). City Clerk's Office

Industries

Series consists of correspondence, memoranda, promotional materials, copies of bylaws, photographs, and maps, relating to industrial development and industry related issues. Series consists of industry - general files, records relating to recycling programs and initiatives (including solid wastes and other recycling), and case files for specific companies. Ongoing relations and negotiations between the City, private companies, and other levels of government are documented. Series also documents attempts made by the City to attract companies to locate in Richmond, and includes proposals for the development of industrial districts.

Richmond (B.C.). City Clerk's Office

Easements

Series consists of easement agreements, and includes correspondence, memoranda, and maps relating to those agreements. The majority of the series consists of easement agreements between the City and private individuals and businesses, public utilities, and other governing bodies relating primarily to the installation of public utilities. Series also includes right-of-way agreements and easement - miscellaneous - right-of-way files covering the period 1960 to 1986.

Richmond (B.C.). City Clerk's Office

Agreements

Series consists of signed originals and copies of agreements, correspondence, memoranda, and maps, relating to all types of legal agreements between the City and private citizens, businesses or organizations. The majority of the series consists of dyking agreements (crossing, improvement, maintenance, and rights-of-way), but includes a wide variety of agreements including: easements for the installation and maintenance of public utilities; rights-of-way; maintenance and road access agreements; sewer outfall agreements; and agreements for the lease of property and/or buildings.

Richmond (B.C.). City Clerk's Office

Sinking funds - investments

Series consists of correspondence and reports offering investment opportunities from a variety of bond and debenture brokers as well as analyses and schedules for municipal sinking fund investments. The series also includes correspondence, agreements, interest calculations, copies of wills and other financial records relating to the Brighouse Estate mortgage held by the Corporation of the Township of Richmond.

Richmond (B.C.). City Clerk's Office

Public companies

Series consists of correspondence, memoranda, agreements, copies and signed original bylaws, petitions, and maps, relating to the ongoing relations and negotiations between the municipality and public companies. The majority of the series consists of railway line crossing agreements between the municipality, the Canadian Pacific Railway (C.P.R.), and the Canadian National Railway (C.N.R.). The agreements cover crossings of railway lines for a variety of purposes, including the installation and construction of: public utilities such as watermains and sanitary sewers; public and private crossings; and other pipelines. The series also contains records relating to B.C. Telephone, B.C. Hydro, B.C. Electric Railway, the Board of Railway Commissioners, and the North Fraser Harbour Commission. Topics covered in the records include, the installation of spur lines, track relocations, and public transportation issues.

Richmond (B.C.). City Clerk's Office

Legal matters

Series consists of correspondence, agreements, memoranda, copies of bylaws, and maps, relating to various municipal legal matters. Files includes letters of official notice of proceedings addressed to the municipality, from legal counsel, for members of the public and private businesses. The majority of the series consists of legal opinions from the municipal solicitor for the guidance of Council. Ongoing relations between the municipality and other levels of government and judicial bodies are documented.

Richmond (B.C.). City Clerk's Office

Damage claims

Series consists of correspondence, memoranda, reports, agreements, statements of claim, maps, and drawings, relating to claims and suits for damages. The majority of the series consists of claims against the municipality for damages resulting from flooding. Series also includes case files compiled for individual damage claims for personal injury and damage to property. Legal judgements, agreements, and releases as public records form part of this series.

Richmond (B.C.). City Clerk's Office

Human resources (social assistance)

Series consists of correspondence, memoranda, committee and staff reports, annual reports, and newspaper clippings, relating to human resource and social assistance issues, organizations, and programs. Examples of larger groups of records within in the series include: social assistance - miscellaneous (1943-1976); Department of Human Resources (1977-1988) and; Unified Family Court (1979-1987). Also included are numerous files on individual social assistance facilities and programs, e.g., group homes, transition houses, a remand diagnostic centre, Teen Challenge, and Richmond Family Place. Ongoing relations between the City and various community foundations, associations and societies, and ministries within the provincial government are documented. Also includes select files relating to the sale of property to the municipality by seniors in return for monthly assistance payments.

Richmond (B.C.). City Clerk's Office

Richmond Public Art Commission minutes

Series consists of meeting minutes of the Richmond Public Art Commission documenting deliberations, planning and discussions relating to a variety of public art projects and programs.

Richmond (B.C.). City Clerk's Office

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