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Parks and Recreation Commission minutes

Series consists of minutes (and reports as attachments to minutes) of the Parks and Recreation Commission meeting in open session (Subseries 1) and in camera (Subseries 2). Minutes span the period from 1958 to 1994 and incorporate the minutes (1958-1959) of the Richmond Recreation Commission. There are no minutes of open meetings of the Parks and Recreation Commission in 1987 as its functions were assumed by a standing committee of Council. No in-camera minutes of meetings exist for 1985 and 1986. Commission minutes document the development, planning and implementation of recreation programs and facilities in Richmond. Topics and initiatives include parkland acquisition, renovation and upgrading of existing facilities, monitoring of rental and lease agreements, recreation facility assessment studies, and funding decisions relating to these activities. Records in this series also document the ongoing relations between the Parks and Recreation Commission, the Leisure Services Advisory Committee and its predecessor the Recreation Advisory Council, Richmond School Board, Municipal Council, and a variety of recreational and cultural organizations.

Richmond (B.C.). City Clerk's Office

Parks and special events

Series consists of correspondence, memoranda, reports, copies of permit applications and plans relating to the Engineering Department's role in the operations and development of municipal parks and trail systems and in the administration and licensing of special events in the community, including parades, festivals, block parties, and filming and locations. Series also includes records relating to transportation concerns and the disposal of soil and dreageate associated with Expo 86. Also includes records relating to the recreational vehicle park site on River Road and Richmond's Commonwealth Games bid.

Richmond (B.C.). Engineering & Public Works Department

Other municipalities

Series consists of correspondence, copies of labour agreements, bylaws, survey results, souvenir programs, and 1 map relating to the ongoing relations between the City of Richmond and other municipal governments throughout British Columbia. The majority of records in this series consist of inquiries related to municipal government policy, bylaws, operations and services, including costs for comparable services, suggestions relating to programs and initiatives, and responses to particular topics and issues.

Richmond (B.C.). City Clerk's Office

Parks - maintenance

Series consists of a general policy file and individual files relating to caretaker suites in municipal parks and recreational facilities. Individual files include contracts, activity logs, maintenance records, correspondence, and building plans. Files exist for the following: Blundell Park, Brighouse Park, Kinsmen Pavilion, London Farm, McDonald Beach, McNair Park, Minoru Park, Nature House, "Park House", Pitch and Putt, South Arm Pool, South Arm Recreation Centre, Steveston Park, Woodwards Landing, King George Park, and Debeck House.

Richmond (B.C.). Leisure Services

Neighbourhood pubs

Series consists of correspondence, memoranda, public petitions, and development applications relating to the establishment of neighbourhood pubs. Records in this series relate primarily to social, zoning, and rezoning issues, related to allowing licensed establishments in residential areas, as well as the spacing between such establishments. Series also includes correspondence and results of a neighbourhood survey conducted in relation to neighbourhood pubs, as well as letters of complaint from members of the public. Relations between the city and the Liquor Administration branch of the provincial government are documented.

Richmond (B.C.). City Clerk's Office

New Lulu Island Slough Dyking District

Series consists of minutes, correspondence, reports, tenders, assessment rolls, petitions, pamphlets, submissions and agreements relating to the overall operation of the New Lulu Island Slough Dyking District Commission. Topics include tax assessment for dyking, debentures, funding for public works projects, construction and maintenance of public works, fee and tax disputes, employee administration, flood boxes, pumping equipment, Court of Revision, protection work at the Canada Rice Mills, flushing water from ditches and tax sales.

Richmond (B.C.). City Clerk's Office

Municipalities Enabling and Validating Act

Series consists of case files relating to the acquisition of land under the Municipalities Enabling and Validating Act. The case files contain transcripts of hearings before the Dyking Commissioner; certificates of encumbrances issued by the Land Registry Office; affidavits and statutory declarations relating to the proper execution of appropriation procedures; certified land survey plans conducted for the purpose of evidence at hearings; excerpts from Council minutes; indentures conveying right-of-ways to land owners; and general correspondence relating to the appropriation of land by the municipality of Richmond for the purpose of preparing and maintaining the dyking and drainage system.

Richmond (B.C.). City Clerk's Office

Municipal properties

Series consists of correspondence, memoranda, staff reports, consultant reports, studies, maps and photographs relating to the construction and maintainance of municipal buildings on municipal property. The majority of the series consists of general municipal properties files, and files relating to the municipal works yard. The series also includes files relating to insurance claims involving the Municipality and the Engineering Department, a study on parking space requirements, files relating to a proposed Property Management System, and inquiries/requests from Council, Committees of Council, and the public for engineering supplies and services.

Richmond (B.C.). Engineering & Public Works Department

Official Community Plan

Series consists of memos, correspondence, reports and plans detailing the work of the Engineering Department in developing and implementing the Official Community Plan and related area plans for Richmond.

Richmond (B.C.). Engineering & Public Works Department

Miscellaneous Planning Department architectural drawings

Series contains various architectural drawings and accompanying cartographic material made or received by the Richmond Planning Department, which do not depict municipal buildings. Included are drawings of commercial buildings, residential developments, drawings of the Brighouse Trinity Lutheran Church, and drawings of various airport structures.

Richmond (B.C.). Planning and Development Department

Municipal land

Series consists of correspondence, reports, survey plans as well as excerpts from Council and Committee minutes, relating to specific municipal facilities such as a boat launches. The series also includes some records relating to the Municipal Negotiating Committee which oversaw property negotiations. Also included are records relating to the Labour Negotiation Committee and the 1981 Richmond municipal strike (these labour negotiation records were probably mistakenly filed with the land negotiation records).

Richmond (B.C.). City Clerk's Office

Municipal buildings

Series consists of correspondence, brochures, information and promotional materials, community development information reports, newspaper clippings and photographs relating to municipal buildings and development opportunities in Richmond. The majority of the series consists of records aimed at promoting the strengths and positive aspects of Richmond, as a community and as a site for industrial\commercial development. Series includes files on Richmond, Yorkshire, England, the municipal crest, seals and momentos, and the official opening of the municipal hall in 1957.

Richmond (B.C.). City Clerk's Office

Municipal Engineer's subject files

Series consists of subject files of the Municipal Engineer (J.E. Brooks) documenting engineering and public works programs undertaken or supported by the municipality. Subjects include senior citizen's housing, sanitary sewer and other capital works projects, flood control and air pollution concerns, traffic management, road and bridge development, and school bus maintenance for the Richmond School Board.

Richmond (B.C.). Engineering & Public Works Department


Series consists of correspondence, applications for employment, petitions (against pornography, for example), memoranda, lease and rental agreements, photographs, studies, and maps relating to a wide variety of topics and activities. Examples of larger groups of records within the series include: records relating to libraries (1932-1985), including various branch libraries, the Richmond Advisory Library Committee, and the Richmond Public Library Board; street naming (1950-1988); master street naming lists (1967, 1985); archives (1946-1988); records relating to the S.P.C.A .; Gateway Theatre (1981-1988) and; Greater Vancouver transit system (1967-1987). The miscellaneous series also includes a large number of miscellaneous and subject files, e.g., petitions, inquiries, requests, complaints, library, trap shoots, B.C. Packers, surveys, parades and permits, lotteries, bingos, shopping centres, marinas, trees, churches, and letters (1965-1988). Relations between the City and other organizations, unions, and levels of government are documented.

Richmond (B.C.). City Clerk's Office

Miscellaneous Engineering and Public Works Department maps and plans

Series contains various rolled maps, plans, architectural drawings depicting Steveston canneries, Canadian National Railway Company, Department of Marine Radio Branch, Richmond High School, Home Oil, Public Works of Canada and Wartime Housing Limited. Some of these items have been arranged together into correlative groups of up to seven to form a presentation regarding the subject at hand. Accompanying materials include related textual documentation. Related items consists of one index plan of numbers and one field book and plan index that list the rolled maps as only part of a much larger collection, the remainder of which was not included in this accession.

Richmond (B.C.). Engineering & Public Works Department


Series consists of meeting minutes of the Richmond Sister City Committee. Minutes are predominantly in traditional format but, since ca. 1994, have taken the form of a newsletter. Minutes of early Richmond Sister City Committee sub-committees, such as the information meetings, joint meetings with Council and the School Board, and a study group, concerned with financial matters, are included. Some agendas, reports, travel itineraries, correspondence, and membership lists are also included in the series and are inter-filed roughly according to chronologic pertinence. Arranged in chronological order.

Richmond (B.C.). Sister City Committee


Series consists of correspondence, memoranda, reports, and maps relating to a variety of environmental issues with engineering implications, such as changes in land use requiring the provision of public works and services. The series includes files on a Sturgeon Bank development scheme, Steveston (Shady) Island, Roberts Bank, the Fraser River, and the Fraser River Estuary Study. Topics covered in the records include sand disposal on Steveston Island, a management program for the Fraser River estuary, the trapping of animals and insects, Roberts Bank Port expansion, and discussion of area uses.

Richmond (B.C.). Engineering & Public Works Department

Minoru Chapel registers

Series consists of ceremonial "Chapel registers for marriages", which record wedding ceremonies at Minoru Chapel (1973-2004). These registers are not official marriage registers for civil purposes but contain information (sometimes incomplete) of names of married partners, addresses, birthplaces, occupations, parents, witnesses, and clergyman. Series includes two visitors/guest books (1968-1973, 1983-1988).

Richmond (B.C.). Leisure Services

Minutes and agendas

Series consists of minutes and agendas (some annotated) of the Richmond Heritage Advisory Committee.

Richmond (B.C.). Heritage Advisory Committee

Mayor's Committee on Juvenile Problems

Series consists of correspondence, memoranda, staff and other reports, copies of newspaper clippings, published informational materials, minutes of meetings, and lists of juvenile services relating to the role of this Committee in planning and providing youth services in Richmond. Records in this series deal primarily with monitoring and coordinating services for young adults in crisis. The series also includes records relating to the Richmond Friendship Home Society, the Richmond Family Court Committee, and the closure of the Browndale Homes.

Richmond (B.C.). City Clerk's Office

Mayor's Committee on Juvenile Problems minutes

Series consists of minutes of the Mayor's Committee on Juvenile Problems, as well as staff reports, submissions, correspondence, and memoranda as attachments to the minutes. As part of their functions, the Committee heard submissions and reports from members of City staff, the public, social workers, members of various school boards, a psychologist from the Health Department, members of the Unified Family Court and other members of the judiciary. The Committee also made recommendations and proposals to Council for programs and solutions to these problems and liased with the Richmond Social Services Department, and other governmental and non-governmental bodies with an interest in youth issues. The series includes minutes of joint meetings between the Mayor's Committee on Juvenile Problems, the Social Service Committee of Council and City Council members.

Richmond (B.C.). City Clerk's Office

Mayor's subject files

Series consists of records created by the Office of the Mayor during the terms of Mayors Gil Blair and Greg Halsey-Brandt. Series contains correspondence, memos, reports, proclamations, transcripts of and notes for speeches and addresses, press releases and commentaries, and some resource and reference material. Records reflect the interaction between the Mayor and other levels of government, government agencies and commissions, corporate interests, and various community groups, as well as the Mayor's views on a variety of issues, including economic development, the environment, transportation, land use, municipal infrastructure, regional government, and inter-governmental affairs. Included are records relating to the federal and provincial governments, the Greater Vancouver Regional District, the Fraser River and North Fraser Harbour Commissions, the Vancouver International Airport Authority, Steveston Harbour Authority, Vancouver Regional Transit Commission, the Waste Reduction Commission and the Richmond School Board. Also included are records of the Mayor's interaction with various city committees, task forces and commissions, the BC Aviation Council, the Richmond General Hospital, the Lower Mainland Municipal Association and the Federation of Canadian Municipalities, BC Transit, BC Hydro, BC Ferries, BC Packers Ltd., Canadian Airlines International, Air Canada, the Richmond Chamber of Commerce, the Richmond Visitors and Convention Bureau, the Richmond Community Arts Council, the Boy Scouts of Richmond, the Richmond Gateway Theatre, the Richmond City Centre Community Association, Richmond Family Place Society, the Richmond Foundation, the Steveston Salmon Festival, the United Way of the Lower Mainland, 12 (Vancouver) Service Battalion, the Steveston Interurban Restoration Society, and the Richmond SPCA. Records also exist relating to the interaction of the City with its sister cities of Pierrefonds, Quebec and Wakayama, Japan, with other municipalities, and with the Musqueam Indian Band. Records also document the Mayor's involvement with special events in the City, as well as with the presentation of awards and honours. Files titled "Miscellaneous" dating from 1997 onwards contain documents organized alphabetically by subject category.

Richmond (B.C.). Mayor's Office

Minor subdivision

Series consists of case files for minor subdivision applications, including memoranda, correspondence, site plans, and reports. The series relates to residential, commercial and industrial land development through subdivision which does not require the construction of new roads or services

Richmond (B.C.). City Clerk's Office

Lulu Island West Dyking District

Series consists of minutes, correspondence, reports, memoranda, tenders, assessment rolls and petitions relating to the establishment and overall operation of the Lulu Island West Dyking District Commission. Topics include tax assessment for dyking, bond issues, funding from other levels of government, construction and maintenance of public works, fee and tax disputes, employee administration, weed control, flood boxes, pumping equipment, appointments to the Commission and land reclamation.

Richmond (B.C.). City Clerk's Office

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