Title and statement of responsibility area
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Title statements of responsibility
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Edition statement of responsibility
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Statement of scale (cartographic)
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Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
- Richmond (B.C.). City Clerk's Office
Physical description area
15 cm of textual records;11 maps
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Archival description area
Name of creator
The City Clerk's Office is part of the Finance and Corporate Services Division and serves as a secretariat for Council and its Committees. It performs administrative functions including: agenda preparation recording of minutes, processing and certifying by-laws, record management and distribution of records, and making records available to the public.
The Clerk's Office is responsible for the preservation of all Council and Committee records, through a records management and archives system which documents the history of Richmond.
The City Clerk is also responsible for organizing and conducting City elections.
The City Clerk's Office is often the first stop for processing citizens' petitions, complaints and requests to Council, and also receives requests for information under the Freedom of Information & Protection of Privacy legislation.
Scope and content
Series consists of correspondence, reports, survey plans as well as excerpts from Council and Committee minutes, relating to specific municipal facilities such as a boat launches. The series also includes some records relating to the Municipal Negotiating Committee which oversaw property negotiations. Also included are records relating to the Labour Negotiation Committee and the 1981 Richmond municipal strike (these labour negotiation records were probably mistakenly filed with the land negotiation records).
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The finding aid includes a series description and a file list. The series description is subject indexed and the file list is name indexed.
BCAUL control number: CRICH-SER-14