Fonds - Senate fonds

Title and statement of responsibility area

Title proper

Senate fonds

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    Dates of creation area


    • 1912 - 2005 (Creation)
      University of British Columbia. Senate

    Physical description area

    Physical description

    18.18 m of textual records

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    Administrative history

    The University of British Columbia Senate was created under the terms of the British Columbia University Act of 1908. The first meeting of Senate was held in 1915. Duties and powers of the Senate, as established by the Act and subsequent amendments, pertain to the academic governance of the University. Senate is responsible for managing the curriculum, instruction, and education offered by the University. Senate addresses questions relating to the qualifications required of applicants for admission to the University or any faculty. Other Senate responsibilities include the provision and granting of degrees, including honorary degrees; making recommendations to the Board of Governors regarding the establishment or discontinuance of any faculty, department, or course of instruction; the awarding of fellowships, scholarships, bursaries and prizes; the making of rules and regulations for the management and conduct of the library; and the publication of the University Calendar. The Senate is composed of appointed and elected persons. The President of the University acts as Chair of Senate and the Registrar as Secretary. Other ex-officio members include the Chancellor, the Librarian, the Academic Vice-President and the deans of the faculties. The actual work of Senate is accomplished through appointed committees which present reports which are considered by Senate as a whole and accepted, amended or rejected.

    Custodial history

    Scope and content

    The fonds consists of minutes of meetings, reports, correspondence and proposals created by the Senate and its various committees. In addition, the fonds includes materials relating to the election and appointment of individuals to Senate. Also included are minutes, correspondence, reports and other records created by affiliated agencies including the Committee of Military Education of McGill University College (1915), the U.B.C. Faculty Council (1927-1973), and the Executive Council of Convocation (1964-1965). Fonds is arranged in nine series: Senate minutes (1916-2005), Senate reports (1929-2010), Correspondence (1931- 1982), Senate elections (1912-1963), Board of Governors' approvals (1966-1983), Subject files (1915-1981), Affiliation of theological colleges (1921-1984), Senate committees (1915-1990), and External agencies (1915-1973).

    Notes area

    Physical condition

    Immediate source of acquisition


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        Restrictions on access

        Fonds consists of institutional records – access requests must be reviewed by the University's FOIPOP Coordinator.

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        Continued accruals are expected.

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        BCAUL control number: UBCARCH-773

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