Series 139 - Staff Coordinating Committee minutes

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Staff Coordinating Committee minutes

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    CRICH 139

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    • 1958-1962, 1973-1980 (Creation)
      Richmond (B.C.). City Clerk's Office

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    Physical description

    26 cm of textual records (4 v.);2 maps

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    ([19-?] -)

    Administrative history

    The City Clerk's Office is part of the Finance and Corporate Services Division and serves as a secretariat for Council and its Committees. It performs administrative functions including: agenda preparation recording of minutes, processing and certifying by-laws, record management and distribution of records, and making records available to the public.
    The Clerk's Office is responsible for the preservation of all Council and Committee records, through a records management and archives system which documents the history of Richmond.

    The City Clerk is also responsible for organizing and conducting City elections.

    The City Clerk's Office is often the first stop for processing citizens' petitions, complaints and requests to Council, and also receives requests for information under the Freedom of Information & Protection of Privacy legislation.

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    Scope and content

    Series consists of minutes of the Staff Coordinating Committee, which includes copies of correspondence, staff reports, and memoranda as attachments to the minutes. Indexes are included for minutes from 1973 to 1980

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    Physical condition

    Some of the minutes were originally bound; these have been unbound by the Archivist and rehoused

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        General note

        Some of the minutes include attachments (see file descriptions)
        Indexes are included for minutes from 1973 to 1980
        Some of the early minutes (1958-1962) are in shorthand

        General note

        Prior to 1957 no clearly-defined administrative structure or system existed. Municipal officials and employees carried out their mandates, reporting directly to Council and its Committees. In 1957 an administrative system was developed which marked the formal establishment of a modern, departmental system of municipal government where the coordination of administrative decision-making was facilitated by the workings of a Staff Coordinating Committee. This administrative system was in place from 1957 to 1979 with the Staff Coordinating Committee comprised of the five senior department heads and the School Board secretary. From 1979 to 1980 a second administrative system was developed which marked a consolidation of administrative authority over municipal departments in the Office of the Administrator. Under this second system the coordination of administrative decision-making was facilitated by the workings of a Staff Executive Committee. The Staff Coordinating Committee continued during this period with its main function being the coordination of the activities of municipal departments. In 1980 a third system was introduced which resulted in the Administrator's maintaining a "management process link" to all departments, and reestablished direct links between "operating" or "line" departments and Standing Committees of Council. Under this third system the Staff Coordinating Committee was eliminated, while the Staff Executive Committee was maintained.

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        BCAUL control number: CRICH-SER-139

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