Series 139 - Staff Coordinating Committee minutes

Some of the minutes were originally bound; these have been unbound by the Archivist and rehoused

File numbers applied by the Archivist

Access restrictions may apply to some of the records

Some of the minutes include attachments (see file descriptions)
Indexes are included for minutes from 1973 to 1980
Some of the early minutes (1958-1962) are in shorthand

Prior to 1957 no clearly-defined administrative structure or system existed. Municipal officials and employees carried out their mandates, reporting directly to Council and its Committees. In 1957 an administrative system was developed which marked the formal establishment of a modern, departmental system of municipal government where the coordination of administrative decision-making was facilitated by the workings of a Staff Coordinating Committee. This administrative system was in place from 1957 to 1979 with the Staff Coordinating Committee comprised of the five senior department heads and the School Board secretary. From 1979 to 1980 a second administrative system was developed which marked a consolidation of administrative authority over municipal departments in the Office of the Administrator. Under this second system the coordination of administrative decision-making was facilitated by the workings of a Staff Executive Committee. The Staff Coordinating Committee continued during this period with its main function being the coordination of the activities of municipal departments. In 1980 a third system was introduced which resulted in the Administrator's maintaining a "management process link" to all departments, and reestablished direct links between "operating" or "line" departments and Standing Committees of Council. Under this third system the Staff Coordinating Committee was eliminated, while the Staff Executive Committee was maintained.