Series S-009 - Student Governance

Title and statement of responsibility area

Title proper

Student Governance

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  • Textual record

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Series

Reference code

CA DCA S-009

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • September 1971 - March 1991 (Creation)
    Creator
    Douglas College Student Society

Physical description area

Physical description

1.91 m of textual records

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Archival description area

Name of creator

(1972-1999)

Administrative history

The Douglas College Student Society (DCSS) was incorporated in 1972 under the Society Act with a mandate to represent and protect the rights and interests of students. The makeup of the Society's executive membership has changed over time, but typically included a President, Vice President(s), Secretary, Treasurer, and campus- or program-specific representatives. At different times in the history of the DCSS, the records of the Executive were collected by a staff person who was also responsible for the management of Society business/administration.

When the DCSS was formed it represented students from three campuses: New Westminster, Surrey, and Richmond. For this reason, the earliest governing body of the DCSS - the Student Council - was also sometimes called the Tri-Council. By 1979, five additional campuses were also being represented by the DCSS: Coquitlam, Langley, Maple Ridge, Agnes Street, and Newton Centre. Consequently, the DCSS's governing body became the Multi Campus Council. In the early 1980s, following the College's split into two separate institutions, the DCSS updated its Constitution and its governing body was reorganized as the Senate. Rather than a campus-specific focus like its predecessor, the Senate used a model of representation based on areas of study.

In 1992, DCSS membership voted to leave the Canadian Federation of Students, only to re-join the national organization six years later. In 1999, the DCSS underwent a restructuring in which it was renamed the Douglas Students' Union (Canadian Federation of Students, Local 18).

Custodial history

Materials were transferred from the DCSS to the Archives in 1984 and 1985.

Scope and content

Series consists of materials pertaining to student government at Douglas College.

These include agendas, minutes, and supporting documents from early DCSS governing bodies such as the Douglas College Student Council (sometimes called the Tri-Council), the Mult-Campus Council, and the Senate. There are also records related to provincial and national organizations such as the Association of Student Councils Canada, the British Columbia Students Federation, and the Association of Canadian Community Colleges.

This series also contains materials related to the creation of the DCSS, The Other Press, society elections, student handbooks, clubs, professional development, social events, and more. These materials include correspondence, memoranda, nomination papers, reports, flyers and posters, questionnaires, draft constitutions and amendments, and ephemera.

Because the DCSS was represented on a number of college-wide boards, committees, and advisory councils, the Student Society possessed a number of related records such as agendas, minutes, and supporting documents. Although duplicate materials were culled from the Archives in 1986, this series retains records related to the activities of the Principal's Council, the New Westminster Campus Advisory Council, the Management Committee, and several other smaller committees.

Notes area

Physical condition

Immediate source of acquisition

Arrangement

The first two accessions of records in this series were made in 1984 and 1985. At the time of their donation, the records formed one continuous alphabetic sequence arranged by topic. In 1986, College Archivist Jean Cockburn integrated these accessions and rearranged them under functional sub-groups. Transitory records like room booking forms and expense sheets were returned to the DCSS at this time. Materials already available in the Archives (such as College Board records) were culled as part of the 1986 arrangement in order to reduce duplication.

Language of material

  • English

Script of material

    Location of originals

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    Restrictions on access

    Some files (such as those containing records related to employment) may be restricted.

    Terms governing use, reproduction, and publication

    Finding aids

    A 1986 finding aid is available, outlining the arrangement of materials by functional sub-groups and series. This finding aid also includes an introduction by Jean Cockburn.

    File-level descriptions of these materials are available through the Douglas College Archives' standalone online database.

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    Further accruals are expected.

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    Description created by James G. in November 2021

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