Fonds AR163 - University Secretary fonds

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University Secretary fonds

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    • 1963-1997 (Creation)
      University of Victoria (B.C.). University Secretary

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    12.9 m of textual records

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    Biographical history

    The Registrar's Office was originally established in 1963 with responsibility for acting as university secretary, and student registration and records. In 1976, the functions were split into two offices: Registrar (secretary to Board and Senate), and Administrative Registrar (student records). In 1990 the name was changed to the University Secretary's Office, but the term "Registrar" is still often appended to the position. The office acts as secretariat to Board of Governors, Senate, Convocation, Faculties, University Review Committee; Foundation for UVic; ratifies non-corporate elections; retains legal opinions; Freedom of Information and Protection of Privacy Coordinator; and advisor to the President. The incumbents have been: Dorothy Cruickshank, 1963-64; Ronald R. Jeffels, 1964-67; Ron J.P. Ferry, 1968-91; Cecilia Freeman-Ward, 1990-91 (Acting); Sheila Sheldon Collyer, 1991-2004; and Julia Eastman, 2005 - present.

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    Scope and content

    The fonds consists of administrative files, elections, Faculties files, President's Advisory Council files, Ceremonies and Special Events Committee files, Senior administrative search files, Foundation for University of Victoria files, Land titles and agreements, Legal opinions, and unclaimed diplomas. Records of the Board of Governors, Senate, Senate Committees, and University Review Committee are described separately.

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        All requests must be reviewed under FOI legislation before access is granted.

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        File list available.

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        BCAUL control number: UVICARCH-319

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