Fonds AR163 - University Secretary fonds

Title and statement of responsibility area

Title proper

University Secretary fonds

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    Fonds

    Reference code

    CA UVICARCH AR163

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    Statement of scale (cartographic)

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    Issuing jurisdiction and denomination (philatelic)

    Dates of creation area

    Date(s)

    • 1963-1997 (Creation)
      Creator
      University of Victoria (B.C.). University Secretary

    Physical description area

    Physical description

    12.9 m of textual records

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    Archival description area

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    Biographical history

    The Registrar's Office was originally established in 1963 with responsibility for acting as university secretary, and student registration and records. In 1976, the functions were split into two offices: Registrar (secretary to Board and Senate), and Administrative Registrar (student records). In 1990 the name was changed to the University Secretary's Office, but the term "Registrar" is still often appended to the position. The office acts as secretariat to Board of Governors, Senate, Convocation, Faculties, University Review Committee; Foundation for UVic; ratifies non-corporate elections; retains legal opinions; Freedom of Information and Protection of Privacy Coordinator; and advisor to the President. The incumbents have been: Dorothy Cruickshank, 1963-64; Ronald R. Jeffels, 1964-67; Ron J.P. Ferry, 1968-91; Cecilia Freeman-Ward, 1990-91 (Acting); Sheila Sheldon Collyer, 1991-2004; and Julia Eastman, 2005 - present.

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    Scope and content

    The fonds consists of administrative files, elections, Faculties files, President's Advisory Council files, Ceremonies and Special Events Committee files, Senior administrative search files, Foundation for University of Victoria files, Land titles and agreements, Legal opinions, and unclaimed diplomas. Records of the Board of Governors, Senate, Senate Committees, and University Review Committee are described separately.

    Notes area

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        Restrictions on access

        All requests must be reviewed under FOI legislation before access is granted.

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        Finding aids

        File list available.

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        Alpha-numeric designations

        BCAUL control number: UVICARCH-319

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